#  For Program Administrators 

 



Program Administrators are the keys to the success of the Harvard [Policy for the Safety and Protection of Minors](/policy). You manage our Programs, ensure Policy and legal compliance and work the [Tub Sponsoring Office](/contact) to ensure that all Responsible Adults in a Program are ready to work in youth-serving Programs. Here, you can:

- Download a [Program Administrators checklist ](https://hu.sharepoint.com/sites/hwp-open/hr-policies/_layouts/15/guestaccess.aspx?docid=0137b1a62a774419a834e8ea0650a1e34&authkey=AZMVIqcSy2O6gHxOmME7E98)to better understand what you need to be prepared, and a [Responsible Adults checklist ](https://hu.sharepoint.com/sites/hwp-open/hr-policies/_layouts/15/guestaccess.aspx?docid=0e7a008dd4c664432840ab84c2554e745&authkey=AdAg-lnhCaSSV9vbWVDWcvI)to share with individuals in your Programs
- [Register a Program](/register-a-program) with your Tub Sponsoring Office
- Get [forms](/forms/for-program-administrators) for Programs
- [Train](/training) and [screen](/background-screens) Responsible Adults
- Learn how to ensure your Program [meets Policy requirements](/program-evaluation-risk-assessment)
- Download a [summary](/file_url/118) of the [Policy](/policy) to share with faculty, parents, student and others interested in Harvard's efforts to create a safe and supportive environment for youth
- For minors participating in laboratory activities during a Harvard program, learn about the University's efforts and what you can do to promote safety for [minors in labs](/minors-labs-policy)

Below are some [forms](/forms/for-program-administrators "Forms") that you may ask faculty, parents, contractors/vendors/lessees or other staff you to complete before a youth-serving Program can be approved by a Tub Sponsoring Office.  
  
Finally, you can review the [resource links](/for-program-administrators/resource-links) below to learn more about Harvard and and our efforts to create a safe and supportive environment for youth.



 

 Definition And Responsibilities Forms For Program Administrators Resource Links For Program Administrators 

## Definition And Responsibilities

**From the** [**Policy**](/policy "Policy for the Safety & Protection of Minors")**:**  
  
**Program Administrator(s)** – An individual(s) designated as the primary contact for the Program. The Program Administrator must be a Harvard faculty or staff member or a Harvard student. Responsibilities of the Program Administrator shall include:

- Submitting the Program registration to the Tub Sponsoring Office for approval;
- Completing Harvard’s Minors training program;
- Providing registration details to HUPD and HUHS if the Program has a residential component;
- Submitting a list of the Program’s Responsible Adults to the Tub Sponsoring Office;
- Confirming that the Program’s Responsible Adults have been screened and that they have successfully completed the required training programs; the Program Administrator is also responsible for creating and facilitating Program-specific trainings, if applicable; and
- Distributing the Guidelines for Interacting with Minors to the Program’s Responsible Adults and other adult participants.

 

 

 

## Forms For Program Administrators

 

 

  [### Policy-for-the-Safety-and-Protection-of-Minors

 ](/sites/g/files/omnuum461/files/minors/files/Policy-for-the-Safety-and-Protection-of-Minors.pdf) 

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   [### Environmental Health and Safety Review Checklist (minors in labs)

 ](/sites/g/files/omnuum461/files/minors/files/huenvironmentalhealthandsafetyreviewchecklist.pdf)A helpful checklist for Program Administrators and Principal Investigators seeking to conduct work or research in labs or other instructional facilities with minors.



 

 

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## Resource Links For Program Administrators

 

 

  [### Policy-for-the-Safety-and-Protection-of-Minors

 ](/sites/g/files/omnuum461/files/minors/files/Policy-for-the-Safety-and-Protection-of-Minors.pdf) 

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   [### Training for Program Administrators

 ](https://trainingportal.harvard.edu/Saba/Web_spf/NA1PRD0068/common/ledetail/EUR1083) 

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   [### Training for Responsible Adults

 ](https://trainingportal.harvard.edu/Saba/Web_spf/NA1PRD0068/common/ledetail/EUR1083)Training for Responsible Adults

Click here for a short (20-30 minute) web training on the Policy; provide your Program Administrator with the Certificate upon completion.



 

 

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   [### Harvard University Environmental Health & Safety

 ](http://ehs.harvard.edu/contact) 

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   [### Harvard University Office of the Vice Provost for Research

 ](http://vpr.harvard.edu/pages/lab-safety) 

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   [### Massachusetts Camp Regulations

 ](http://www.mass.gov/eohhs/docs/dph/regs/105cmr430.pdf) 

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   [### Safe and Healthy Kids and Teens, Centers for Disease Control

 ](http://www.cdc.gov/family/kids/) 

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   [### FBI Crimes Against Children, includes resources for parents on topics such as internet safety and sex offender website

 ](http://www.fbi.gov/about-us/investigate/vc_majorthefts/cac) 

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   [### Massachusetts Department of Children and Families, Child Abuse and Neglect

 ](http://www.mass.gov/eohhs/gov/departments/dcf/child-abuse-neglect) 

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   [### Rules Regarding Minors Working or Interning at Harvard (PIN required)

 ](http://ogc.harvard.edu/book/faqs) 

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   [### Harvard University Whistleblowing Policy

 ](http://provost.harvard.edu/pages/policies) 

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   [### Harvard Emergency Website

 ](http://www.harvard.edu/emergency) 

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