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For Program Administrators

Program Administrators are the keys to the success of the Harvard Policy for the Safety and Protection of Minors. You manage our Programs, ensure Policy and legal compliance and work the Tub Sponsoring Office to ensure that all Responsible Adults in a Program are ready to work in youth-serving Programs. Here, you can:

Below are some forms that you may ask faculty, parents, contractors/vendors/lessees or other staff you to complete before a youth-serving Program can be approved by a Tub Sponsoring Office.

Finally, you can review the resource links below to learn more about Harvard and and our efforts to create a safe and supportive environment for youth.

From the Policy:

Program Administrator(s) – An individual(s) designated as the primary contact for the Program.  The Program Administrator must be a Harvard faculty or staff member or a Harvard student.  Responsibilities of the Program Administrator shall include:

  • Submitting the Program registration to the Tub Sponsoring Office for approval;
  • Completing Harvard’s Minors training program;
  • Providing registration details to HUPD and HUHS if the Program has a residential component;
  • Submitting  a list of the Program’s Responsible Adults to the Tub Sponsoring Office;
  • Confirming that the Program’s Responsible Adults have been screened and that they have successfully completed the required training programs; the Program Administrator is also responsible for creating and facilitating Program-specific trainings, if applicable; and
  • Distributing the Guidelines for Interacting with Minors to the Program’s Responsible Adults and other adult participants.

Environmental Health and Safety Review Checklist (minors in labs)

Environmental Health and Safety Review Checklist (minors in labs)Download

A helpful checklist for Program Administrators and Principal Investigators seeking to conduct work or research in labs or other instructional facilities with minors.

Minors and Labs Policy

Minors and Labs PolicyDownload

A helpful checklist for Program Administrators and Principal Investigators seeking to conduct work or research in labs or other instructional facilities with minors.

Application for Student Minors to Enter Harvard University Laboratories

Application for Student Minors to Enter Harvard University LaboratoriesDownload

Program Administrator or Principal Investigator seeking to conduct work or research in labs or other instructional facilities with minors should fill out this form and return it to Environmental Health & Safety at Lab_Safety@harvard.edu.

Disclosure and consent form for background screen (minors policy)

Disclosure and consent form for background screen (minors policy)Download

Responsible Adults must complete this disclosure and consent form and return it to a Program Administrator in order to receive a required …

Participation Agreement

Participation AgreementDownload

Harvard staff and faculty conducting research involving a Minor (and which qualifies as a Program under the Policy for the Safety & …

Minors Emergency Contact Information Form

Minors Emergency Contact Information FormDownload

Parents should complete this form to provide Programs with contact information in the event of an emergency, and return the completed form to the Program …

Permission Form for Audio-Visual Recordings

Permission Form for Audio-Visual RecordingsDownload

Parents should complete this form, upon request of the Program Administrator or designee, when a Program will be recorded by means of video, audio or still …

Acknowledgement of Risk and Release Minors in Labs

Acknowledgement of Risk and Release Minors in LabsDownload

Parents of Minors seeking to conduct work or research in labs or other instructional facilities should fill out this form and return it to the Program …