Leased Facilities

 

License agreements for leased facilities must include the following components and conditions: 

  • A license period that limits the use of the premises for a specific time period
  • Fee details and a payment plan
  • Name(s) of leased premises
  • The total number and age range of participants associated with the Program
  • 24/7 contact information for the Program Administrator and, for residential Programs, overnight supervisors
  • Agreement that the Licensee will provide Harvard University with a list of the names, genders and emergency contact information for all participants
  • Agreement that the Licensee will comply with applicable federal state and local laws, including the requirements for operating camps set forth in the Massachusetts Department of Public Health’s “Minimum Sanitations and Safety Standards for Recreational Camps for Children
  • In addition to complying with any applicable laws and regulations, any licensee that will use housing facilities will comply with any additional Harvard requirements regarding proof of immunization of those who will reside in such facilities
  • Agreement that the Licensee will comply with the Harvard Minors Policy
  • A clause releasing Harvard from any liability including injuries and damage to property
  • Agreement that the Licensee will maintain Commercial General Liability Insurance, Worker’s Compensation Insurance, and Camper Accident and ­­Health coverage if applicable. Licensee must submit certificates of required insurance to Harvard and name Harvard as an additional insured
  • Agreement that the Licensee will exercise due care in conducting operations on the premises, including adequate supervision over the participants
  • A sample Program consent and release agreement that the  Licensee will obtain from all Minor parents and guardians
  • A certificate that will be signed by the Licensee confirming the following:
    • All parent or legal guardians have signed and submitted consent and release agreements
    • Licensee has performed background checks on Program staff members and volunteers
    • Licensee has trained Program staff members and volunteers about responsible interactions with minors
    • Procedures are in place requiring the prevention and reporting of suspected child neglect and abuse
  • A reserved right to terminate the contract in the case of any contract breach
  • A reserved right to review any documentation required of the Licensee, as outlined by the contract
  • A standard use-of-name provision that requires third parties to make clear in their promotional materials that their Program is not a Harvard Program.